Module 2_Email

1. The information about a user's email such as molearnin@iprimus.com.au:

• Shows who the email has come from.
• That the email account is from Australia
• That the service provider is iprimus
• That the domain name is iprimus
• The path it took was user 'molearnin' sent an email from a domain named iprimus in Australia.
  

2. It is useful to use:

• 'cc' when you would like to include outside parties to read the email you are sending but to not respond.
  This may be because you want to register that it is sent.
  You want to include other recipients to add to the weight or meaning of the email you are sending.
  You may be issuing a chance for that person to take up inclusion in the discussion.
  
• 'bcc' is useful if you want the communication to be read by outside parties without the recipients knowledge.
  This may be because it is a copy to yourself.
  You may want to keep things simple for the recipient.
  You may want to keep something from the recipient.
  
• 'reply all' is useful to let everyone know the same message.
  This is not useful for overly complicated communication as it asks too many people to put too much energy into the same communication which may not be efficient.

3. You can make sure attachments will be easily opened by the recipient in the following ways:

• ASCII format
• RTF format
• Pdf format
• ensure files are less than 1mb
• If files are bigger than 1mb it would be useful to ask the recipient what they can handle across their network and what programs are useful to them. But I would only enter this dialogue for big files. For the smaller files they will either be able to open it or not and will advise accordingly. If they are made aware there is an attachment they can let the sender know if there is a problem.

4. The only rules I have for incoming email is the default setting for Nortons Anti-spam. It goes into a Nortons Anti-Spam folder. Otherwise, I have been very careful with my email address and I get junk emails from a source through iprimus which are always different but easily identifiable so they get deleted manually. It would not be poossible to define them for an automated task to delete.

5. I have organised the folders in my email based on the outcome that they contribute to ie 'Net11'. That way as a project is completed that folder is stopped and new ones begin. Some folders are ongoing like 'iprimus' but generally this stops the folders contents getting too large and is easy to refer to. The only disorganised folder is the 'personal' folder